|
|
|
Rio Casino Conference Center
Commitment
|
|
|
We understand your challenges as a Meeting Planner and recognize that your needs are different from our leisure guests. Perrin McEwin, Managing Director ADI Events, said it best: The Rio listens closely to our clients requirements, then outlines workable and logical solutions.
In order to provide better service, we have aligned our organization so that all the services you require are all managed by one team, with one vision. The Pavilion Sales & Operations Team consists of professionals from the best meetings facilities around the world including Del Coronado, Meridien, The Biltmore, Westin, Hyatt, Stouffers, Disney, and Mandarin, among others.
A dedicated Conference Service Manager works with you to meet all of your needs, including Rooms, Food & Beverage, and meeting room sets.
A Meeting Planner Recognition Program is in place throughout the facility to assure awareness of the critical role that Meeting Planners play in the success of the Rio.
The Rio is known for its superb cuisine. Our culinary team prides itself on its quality and creativity. Prestigious James Beard Award winners are not uncommon; our Pastry Chef recently was awarded Las Vegass Chef of the Year.
When you combine our level of commitment with 2,548 suites, 163,000 square feet
of flexible meeting space, 17 restaurants, numerous shows and 164 premium suites,
the results are successful meetings.
At the end of your program we want you to say what Barry E. Wolpa, Vice President, Field Promotions & Communications, G. E. Financial Assistance, said after his meeting with 2000 attendees: The Rio clearly runs a first-class conference operation and I couldnt be happier with the results of our combined efforts.
We look forward to helping you have your best meeting ever.
|
Conference Space
 |
|
|
The Rios state-of-the-art conference space includes an existing 98,000 square feet with an additional 55,000 square feet coming on-line May of 2005, and offers easy access and great flexibility. The layout of the conference space, and its easy access, are both a Conference Planner and a Production Companys dream. The ambiance is elegant yet relaxed, removed from the bustle of activity in the hotel.
The Pavilion Ballroom with 55,488 square feet may be divided into 11 separate meeting rooms. With a height of 30 feet, the ceiling grids may be lowered down to three feet in less than 10 minutes. Each meeting room may be set with a height to suit the size and the style of your meeting. The 20 automated ceiling grids, each point rated for 1 ton (2,000 lbs), provide an excellent way to suspend a car, or hang lighting and speakers. The professional built-in 3,300 square foot theatrical stage is a must. The hydraulic stage lift is perfect for a launch.
The Brasilia Ballroom with 20,306 square feet of flexible space is ideal for break-outs or for meals. The permanent stage provides the flexibility to do rear-screen projection without building a set. The concert quality speakers and 24-foot ceiling height are ideal for keynote speakers or entertainment during your final nights award dinner.
The 10,935 square foot Miranda Ballroom divides into eight breakouts, and is ideal for workshops or offices. The outdoor patio is perfect for refreshment breaks.
Two fully-equipped boardrooms, ideal for last minute meetings, are conveniently located adjacent to the two built-in registration desks equipped to handle group check-in. Sponsors especially appreciate the Video wall and Video monitors found throughout the facility.
Additional breakout space is available throughout the hotel; even our 630 square foot suites are often used! A dedicated television channel may be activated so that all participants may simultaneously receive the same message.
Set-up and tear-down are easy with three dedicated loading docks and ample backstage parking.
|
Conference Services
|
|
|
The moment you decide to confirm your conference at the Rio a dedicated Convention Service Manager will be assigned to your group. This person will become your new best friend in the planning of your program. Your Convention Service Manager will be by your side from start to finish. They will assist you with meeting room set-up, menu selection, rooming lists, audio/visual, and VIP amenities. Your Convention Service Manager can also assist in coordinating group reservations for our shows, restaurants and even Key Note Speakers. They will do whatever it takes to insure your meeting is a success.
Once onsite, your convention will be started even before your attendees arrive with a pre-convention meeting. At this time, you will have the opportunity to meet all the of the key players in making your conference a success. You will also be provided with a Nextel radio/phone to keep you connected with your team.
Together we will create a successful and memorable experience for all your attendees.
|
Special Events
|
|
|
Do your customers feel connected to your product? Are your conferences delivering your messages creatively and with flair? Are special events and entertainment a priority with you? Do you want to leave your attendees with the "wow" factor?
Special events and entertainment play an integral role in the success of conferences. Entertainment and dcor project the image of your organization, contributing to the impact of the messages you seek to deliver.
At the Rio, our goal is to create a positive impression of your company and its brand. An impression that your customers and team will not soon forget.
The Rios Pavilion Events and Entertainment team members are consummate professionals committed to understanding your needs and meeting your expectations. Our mission is to understand your companys image and the overall experience you want to
create.
We can creatively plan and produce all levels of quality corporate and private events.
Our events and entertainment professionals are members of the International Special Events Society (ISES) with Certified Special Events Professional (CSEP) and Certified Meeting Professional (CMP) designations. Satisfied clients like Sears rave about our ideas and service.
A Neon Nights event featuring many celebrity impersonators was created for Nobel Biocare, and a pool party integrating Rat Pack impersonators was staged for FISERV. Cirque style performers made Arctic Cats opening session a memorable success. To establish the mood, consider holding your opening reception at Voodoo lounge. Add a palm reader to get people talking. For your closing dinner Headline Entertainment featuring a Mardi Gras parade will make your special event one to remember.
* Themed Events
* Entertainment
* Dcor
* Themed Backdrops
* Specialty Linen
* Chair Covers
* Centerpieces
* Stage Production
* General Session Stage and Exhibit Scenery
* Sound and Lighting
* Video Production
* Event Production and Technical Management
|
Destination Services
|
|
|
Are you looking to motivate and inspire your team? Do you want to build a stronger team? Are you planning an off-site event? Do you need transportation for your attendees? Are you challenged when needing to work with various suppliers to make it happen? The Convention Services Team offers all the services a Destination Management company can handle for you.
We will custom design an off-site event to suit your companys needs; Horseback Riding in the Desert followed by a black tie dinner under the stars; Rafting on the mighty Colorado River followed by a barbecue; Auto-racing on the race track at 180 miles per hour followed by a sports themed dinner; An excursion to Red Rock Mountain or the Valley of Fire; A group scavenger hunt throughout Las Vegas; or a Shopping Excursion to some of the worlds Top Designer Outlets. Or, how about a Catered Candle Lit Dinner in the middle of the desert, miles from civilization?
We can organize your limousine transfers with meet and greet service; provide staff for your registration or translators for your general session and any other unique needs you might have.
Allow our Convention Services Team to review your needs with you and custom design a program for you!
Meet and Greet at airport and upon arrival at hotel
Transportation
Recreation Tours
Golf tournaments and outings
Golf and restaurant transfers
Off-site event selection and coordination
Support team for meetings and events
Shopping tours
Partner programs
Off-site concierge services
Show ticket
Team Building
|
Business Services
|
|
|
Have you ever organized a conference and needed 10,000 copies one hour before the start of your conference? Have you ever had your CEO ask you to rewrite her script at the 11th hour? Has your shipment ever not arrived? Have you ever needed business services after closing? Were your business center rate ever not competitive?
The Rios Business Services team is a small group of committed professionals available to support you; prior, during and after your conference. The Rio has combined the expertise of business services found in the best facilities with excellent service. The Business Services team will work with you to suit your particular needs. Should you desire the opening and closing hours to be extended, just let us know. Should you need services that are not offered, just let us know.
The Rios Business Services are state-of-the-art and include the following:
* Inbound and outbound freight through major carriers
* Box handling
* Equipment rental including PCs, printers, fax machines, walkie-talkies, cell phones, high speed photocopiers and digital cameras
* Full-service sign production signage, banners, design, logos and digital artwork
* E-mail the business center your document, saving shipping costs we will print and bind to your specifications comb binding, tape binding, coil binding, etc..
* Laptop printing
* Badge printing
* Menu printing
* Folding event programs, menus and other documents
* Document notarizing
* Individual or bulk copying, black or white and transparencies
* Office supplies available including staplers, hole punchers, tape dispensers, pens, markers, legal pads, CDs, etc
* Private Office suites including PCs with CD burner, high-speed printer, full color scanner, T1 internet connection and Microsoft Office Software
|
|
